A Guide to Applicant Tracking Systems for Small Businesses
Streamline your end to end hiring process with a simpler, smarter process
Justworks is a technology company that levels the playing field for all small businesses. Through our software and as a partner, we help our customers take care of their teams, streamline their operations, and navigate the complex aspects of managing a workforce with confidence.
Anybody who has been involved in recruiting and hiring a new team member knows that it’s a complex journey comprising many steps. If you’ve ever considered a software to organize and simplify this process, there are some important factors to consider.
Read on for our guide on how to choose the right Applicant Tracking System (ATS) for your small business to unlock faster, easier hiring and onboarding.
What is an ATS?
An ATS is meant to help hiring teams streamline their end-to-end recruiting and hiring from a single dashboard, from job postings and candidate sourcing to organized applicant tracking. An ATS can help small businesses efficiently recruit top talent and improve the hiring experience for both candidates and hiring teams. Top benefits of ATS for small businesses include:
Time-savings: Many ATS can post to dozens of job boards with the click of a button, parse resumes for relevant skills, and streamline candidate communication by sending automated status updates and scheduling interviews with candidates once you advance a candidate to the next stage of your hiring process.
Compliance: Staying on top of labor laws and regulations can easily be a full-time job. Many ATS do the legwork to help you fulfill your legal obligations to candidates, such as handling candidate data in a GDPR-compliant manner or tracking U.S. Equal Employment Opportunity Commission (EEOC) requirements for your company. Check out this resource for small business owners on legal responsibilities under federal employment anti-discrimination laws: EEOC Small Business Requirements.
Source of Truth: Collecting and managing candidate information across multiple collaboration tools like email and spreadsheets can feel like chaos. An ATS is your source of truth on a candidate’s interactions with your company. As a bonus, many ATS function as a database for interview questions and candidate notes, unlocking enhanced collaboration across all teammates involved in the hiring decision.
Candidate Experience: You don’t need a full-fledged recruiting team to deliver a seamless candidate experience that helps you compete for top talent. An ATS takes on the burden of interview scheduling and setup, helping your company deliver a consistently professional and engaging interview experience across interviewers across teams. Using an ATS as a database for interview notes makes it easy for you to share actionable feedback to rejected candidates, like encouraging them to re-apply for future open roles.
What Benefits Does an ATS Provide?
Supercharge HR
HR admins receive automated emails to invite candidates to Justworks once marked as “hired” in their ATS. Reminders will also appear on your Justworks Dashboard People Management page under “Alerts.” Employee onboarding is time-consuming and adding a new employee requires many tools and processes. With our automated reminders, it’s one less thing to remember.
Avoid Mistakes and Onboard Faster
Did you know that 52% of job seekers have declined a job offer due to poor experience? Publish to dozens of job boards, build your employer brand, and create a great candidate experience with an applicant tracking system. Sync candidate data from your ATS to Justworks dashboard, eliminating the need to manually re-enter a new hire’s information. Without these integrations, admins may have to toggle between their ATS and manual data entry, which can result in time consuming errors.
How Justworks Can Help
Justworks has pre-built integrations with leading ATS to make hiring and onboarding faster and more efficient. We considered some critical criteria when selecting our ATS partners:
Suitable for small businesses: New software comes with a learning curve, so it’s important to choose an ATS that isn’t overly complex or difficult to implement and maintain.
Flexible pricing: While some companies may be looking to onboard entire teams, some may be looking for their first hire. Choosing an ATS with multiple pricing plan options is small business friendly.
Customizable: Every business is different, so it’s important to know what your company values. A customizable ATS allows companies to pick and choose what matters when looking for talent, as well as how they structure their hiring process.
These pre-built integrations share ATS candidate status with Justworks, turning on connected workflows and eliminating the need for tedious manual entry.
Integrations are free for customers with subscriptions to JazzHR, Lever, Greenhouse Recruiting. Justworks customers can enjoy discounted pricing* with 2 of our ATS partners:
*Discounts only apply to new subscriptions with partners.
Streamline hiring and onboarding employees with Justworks simple HRIS tools and integrations that take care of your team and keep everyone on the same page. Ready to learn more about how Justworks can help support your growing business? Get started today.
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